Administrative Officer – Remuneration and Benefits

Administrative Officer: Remuneration and Benefits Position Now Open At S.A.A

 

About This Job

The incumbent of this role is responsible for providing an efficient and effective coordination and administration service to the Remuneration & Benefits team, HR and Line Management.

The role will be required to support the Remuneration & Benefits department with optimization of the Remuneration & Benefits functions whilst providing feedback and by participating in improvement projects.

 

Key Responsibilities

• The incumbent will perform the administration duties aligned with Remuneration & Benefits which may include the payroll department
• Ensures maintaining of all documentation for international and domestic Remuneration & Benefits Specialists and Manager as well as own
• Provides documentation as and when requested
• Assist with the maintenance and updating of polices, manuals and handbooks
• Monitors adherence to the Remuneration & Benefits administration calendar as well as ExCo, RemCo and the Board
• Diary Management of the HOD Remuneration & Benefits
• Monitor that service providers are approved by Procurement
• Obtain PO approval on systems
• Ensure that invoices are received and paid timeously
• Inform service provider of payment
• Obtain quotations for removal of consignments
• Obtain Procurement approval for the selected service provider
• Ensure that PO is created
• Inform employee and successful company
• Inform unsuccessful companies
• Monitor move of consignment
• Ensure that invoices are received and paid
• Assist with the monthly HCF report
• Obtains completed report from HR Business Partner / Practitioner for employment of Fixed Term contractors
• Prepares related contract/s accurately within agreed timeframes
• Provides final contracts to HR Business Partners for finalisation
• Resolve of refer to manager, if necessary, any related queries
• Verifies that all applicable documents are obtained for all job profiles to be evaluated
• Ensures that accurate purchase orders are obtained for the relevant cost centre
• Submits all documentation to the appointed supplier for evaluation
• Monitors receipt of all outcomes within agreed timeframes and provides the report to the Remuneration Manager / Specialist
• Liaises with the appointed supplier to resolve issues that mayt arise from time to time e.g. incomplete data in a profile
• Refers unsolved matters to the manager
• Ensures that all outcomes as provided by the manager are distributed to the HR Business Partner
• Maintains accurate record of all evaluations submissions and outcomes
• Ensures and validates employment to SAA of the report received from relevant service provider prior to receipt of the final invoice
• Prepares expense authorizations including applicable debit notes if required and provides same to Finance for payment
• Verifies report detailing employees eligible for service awards
• Prepares Service Recognition certificates / letter to applicable employees
• Ensures the accuracy of Service Recognition certificates / letters
• Prepares the annual spend of the service awards for inputs into the HR budget
• Ensures that costs are contained within set budget and reports and resolves and anomalies
• Distribute, monitor and follow up on awards as provided to applicable HR Business Partners
• Recommend changes for input to the Service Award policy
• Recommend changes for implementation to the procedure of the Service Awards
• Assist with the monthly leave accrual reports
• Assist with monthly leave provision report

 

Key Requirements

• Grade 12 (Matric) at NQF level 4
• Diploma in administration or relevant at NQF level 6
• A minimum of 2 to 3 years working experience of which at least 1 should be in a HR environment
• Any experience in Remuneration and Benefits will be an added advantage

 

Knowledge and Skills

• SAP
• Basic Conditions of Employment Act (BCEA)
• Analytical skills
• Networking and negotiation skills
• Presentation skills
• Communication skills (verbal and written)
• Computer literacy
• Self-Management skills
• Time management
• Information processing
• Resource utilisation
• Discretion when dealing with confidential information
• Good interpersonal at all levels in the organisation.
• Detail oriented

 

Attributes

• Emotional maturity
• Organisational resilience
• Inspire commitment
• Financial acumen
• Building alliances
• Results focus
• Judgement and decision making
• Developing self and others
• Interpersonal skills
• Self-Starter
• Integrity
• Trustworthy

 

Important To Note

PLEASE NOTE THE FOLLOWING:
This is a fixed term contract and the duration of this role will be 6 months

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